SQL Server Management Studio

Apr 9, 2007

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Microsoft SQL Server 2005 Unleashed

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Administration Tools

The tools that are available with SSMS can be broadly categorized into tools that are used for administering SQL Server and tools that are used for developing or authoring new SQL Server objects. As a matter of practice, developers use some of the administrative tools, and administrators use some of the development tools.

SSMS comes with an expanded set of tools to help with SQL Server administrative tasks. It builds on the functionality that was available in the SQL Server 2000 Enterprise Manager and adds some new tools and functionality to help ease the administrative burden.

Using Registered Servers

Registered servers is a new concept in SQL Server 2005 and represents a new division between managing servers and registering servers. With the SQL Server 2000 Enterprise Manager, the Microsoft Management Console (MMC) tree was displayed on the left side of the Enterprise Manager screen, and it contained servers that had been registered via that tree. Any registered servers or groups were listed in the tree, along with any of the associated objects.

With SQL Server 2005, registered servers are managed and displayed in the Registered Servers component window. The objects associated with these registered servers are displayed in the Object Explorer rather than in the Registered Servers window.

Figure 3.6 shows an example of the Registered Servers window, with several server groups and their associated registered servers. You can add new groups any time; this window offers a handy way of organizing the servers you work with.

Figure 3.6 The Registered Servers window.

The servers listed in Figure 3.6 are all database engine servers. These server types are the conventional SQL Server instances, like those you could register in the SQL Server 2000 Enterprise Manager. You can also register several other types of servers. The icons across the top of the Registered Servers window indicate the types of servers that can be registered. In addition to database engine servers, you can also register servers for Analysis Services, Reporting Services, SQL Server Mobile, and Integration Services. The Registered Servers window gives you one consolidated location to register all the different types of servers that are available in SQL Server 2005. You simply click the icon associated with the appropriate server type, and the registered servers of that type are displayed in the Registered Servers tree.

NOTE

The SQL Server 2005 Registered Servers window enables you to register servers that are running SQL Server 2000 and SQL Server 7.0 as well. You can manage all the features of SQL Server 2000 with SQL Server 2005 tools. You can also have both sets of tools on one machine. The SQL Server 2000 and SQL Server 2005 tools are compatible and function normally together.

The SQL Server 2000 Enterprise Manager and Query Analyzer cannot be used to manage SQL Server 2005. You can connect the Query Analyzer to a SQL Server 2005 instance and run queries, but the Object Explorer and other tools are not compatible with SQL Server 2005.

When a server is registered, you have several options available for managing the server. You can right-click the server in the Registered Servers window to start or stop the related server, open a new Object Explorer window for the server, connect to a new query window, or export the registered servers to an XML file so that they can be imported on another machine.

TIP

The import/export feature can be a real timesaver, especially in environments where many SQL servers are managed. You can export all the servers and groups that are registered on one machine and save the time of registering them all on another machine. For example, you can right-click the Database Engine node, select Export, and then choose a location to store the XML output file. Then, all you need to do to register all the servers and groups on another machine is move the file to that machine and import the file.

Using Object Explorer

The Object Explorer window that existed in the SQL Server 2000 Query Analyzer has been integrated into SSMS. It has the same tree-like structure that was present in SQL Server 2000 but contains some significant improvements over its predecessor. The most significant feature for those folks managing a large number of database objects is the ability to populate the Object Explorer tree asynchronously. This may not hit home for folks who deal with smaller databases, but those who waited on the synchronous population of Object Explorer in SQL Server 2000 will be excited. The Object Explorer tree in SSMS displays immediately and allows navigation in the tree and elsewhere in SSMS while the population of the tree is taking place.

The Object Explorer is adaptive to the type of server that it is connected to. For a database engine server, the databases and objects such as tables, stored procedures, and so on are displayed in the tree. If you connect to an Integration Services server, the tree displays information about the packages that have been defined on that type of server. Figure 3.7 shows an example of the Object Explorer with several different types of SQL Server servers displayed in the tree. Each server node has a unique icon that precedes the server name, and the type of server is also displayed in parentheses following the server name.

Figure 3.7 Multiple server types in Object Explorer.

The objects displayed in the Object Explorer tree can be filtered in SQL Server 2005. The number of filters is limited, but those that are available can be helpful. For example, you can filter the tables that are displayed in Object Explorer based on the name of the table, the schema that it belongs to, or the date on which it was created. Again, for those who deal with large databases and thousands of database objects, this feature is very helpful.

Administrators also find the enhanced scripting capabilities in the Object Explorer very useful. The scripting enhancements are centered mostly on the administrative dialog boxes. These dialogs now include a script button that allows you to see what SSMS is doing behind the scenes to effect your changes. In the past, the Profiler could be used to gather this information, but it was more time-consuming and less integrated than what is available now.

Figure 3.8 shows an example of an administrative dialog, with the scripting options selected at the top. You can script the commands to a new query window, a file, the Windows Clipboard, or a job that can be schedule to run at a later time.

Figure 3.8 Scripting from administrative dialogs.

Aside from these features, many of the features and much of the functionality associated with the Object Explorer is similar to what was found in SQL Server 2000. Keep in mind that there are some additional nodes in the Object Explorer tree and that some of the objects are located in different places. There is now a separate node for the SQL Server Agent that contains scheduled jobs and related objects. Linked servers are now located under the Server Objects node, and several new additions are available in the Management node that were found elsewhere in the prior version.

Using Activity Monitor

The functionality that was previously available in the Current Activity node of Enterprise Manager has been ported to a new tool named the Activity Monitor. The Activity Monitor is a non-modal window that is launched from the Object Explorer tree. To access it, you open the Management node of the tree and double-click the Activity Monitor node. Figure 3.9 shows an example of the Activity Monitor window.

Figure 3.9 Process info in the Activity Monitor.

The default Process Info page lists current processes on the database server. By default, the system processes are not listed, but you can add them to the display by using the filtering capabilities in the application. If you click the Filter button, a Filter Settings window like the one shown in Figure 3.10 is displayed. You can set the Show System Processes value to True to display all the processes, and you can adjust any of the other filter values to display the desired set of processes.

Figure 3.10 Filter settings in the Activity Monitor.

The other two pages in the Activity Monitor display information about locks on the server. You can display locks by server process ID (SPID) or select locks based on a specific database object. This information is similar to what is retrieved when you run the sp_lock system stored procedure or the sys.dm_tran_locks dynamic management view.

One of the most impressive features of the Activity Monitor is its ability to refresh the display automatically. You can click the View Refresh settings option on the left side of the screen to adjust the refresh rate. You can select the Auto Refresh Every option and select the number of seconds between refreshes to have the screen automatically refresh.

Using Log File Viewer

The Log File Viewer is another non-modal window that is new to SQL Server 2005. Like the Activity Monitor, it houses information that was previously displayed in the document window in the SQL Server 2000 Enterprise Manager. It can display log files that are generated from several different sources, including Database Mail, SQL Server Agent, SQL Server, and Windows NT.

The Log File Viewer can be launched from the related node in the SSMS Object Explorer. For example, you can select the Management node and expand SQL Server Error Logs. If you double-click one of the error logs listed, a new Log File Viewer window is launched, displaying the SQL Server log file entries for the log type selected (see Figure 3.11).

Figure 3.11 SQL Server logs displayed in the Log File Viewer.

One of the first things you notice when you launch the Log File Viewer is that there is a tree structure at the top-left corner of the screen that shows the log files you are viewing. You can see that there are four different log types available: Database Mail, SQL Agent, SQL Server, and Windows NT. You can choose to display multiple log files within a given log type (for example, the current SQL Server log and Archive #1) or you can select logs from different sources. For example, you can display all the current log entries for SQL Server and the current log entry for the SQL Server Agent.

When multiple logs are selected, you can differentiate between the rows shown on the right side of the Log File Viewer by looking at the Log Source column and the Log Type column. The Log Source values match up with the names that are shown in the tree structure where the log was selected. The Log Type column shows the type of log, such as SQL Agent or SQL Server. Rows from the different log types are displayed together and sorted according to the date on which the row was created. The sort order cannot be changed.

Other noteworthy features in the Log File Viewer include the ability to filter and load a log from an external source. You can filter on dates, users, computers, the message text, and the source of the message. You can import log files from other machines into the view by using the Load Log facility. This works hand-in-hand with the Export option, which allows you to export the log to a file. These files can be easily shared so that others can review the files in their own Log File Viewer.

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