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Keeping Track of Your Files and Settings in Microsoft Office

  • Feb 17, 2006
You’re about to start working on a new report or presentation. What’s the best way to get started? Where should you save your file? How do you find that file tomorrow, or next week, or next month? How do you protect yourself from the inconvenience (to put it mildly) of losing a document you’ve worked on for hours? These are just a few of the questions tackled in this sample chapter from Special Edition Using Microsoft Office 2003, Student-Teacher Edition.
This chapter is from the book

This chapter is from the book

Special Edition Using Microsoft Office 2003, Student-Teacher EditionSpecial Edition Using Microsoft Office 2003, Student-Teacher Edition

Learn More Buy

This chapter is from the book

This chapter is from the book

Special Edition Using Microsoft Office 2003, Student-Teacher EditionSpecial Edition Using Microsoft Office 2003, Student-Teacher Edition

Learn More Buy

In this chapter

  • Getting Organized (and Staying That Way)
  • Where Should You Keep Your Files?
  • Creating New Files
  • Naming Documents
  • Using and Customizing Common Dialog Boxes
  • Storing Extra Details About Your Documents
  • Searching for Office Files
  • Working with Multiple Files
  • Setting Up Automatic Backup and Recovery Options
  • Troubleshooting
  • Extra Credit: Find Files Faster with Desktop Search Tools

Getting Organized (and Staying That Way)

You’re about to start working on a new report or presentation. What’s the best way to get started? Where should you save your file? How do you find that file tomorrow, or next week, or next month? How do you protect yourself from the inconvenience (to put it mildly) of losing a document you’ve worked on for hours?

Those are the questions we tackle in this chapter. Relax—we’re not going to force you to change the way you handle your homework or your projects. It helps if you can stick to a sensible file-naming strategy, and you’ll have best results if you have a clear understanding of where and how Office stores files. Whether you file every scrap of paper that goes across your desk or just throw everything into a shoebox, Office has a set of tools for you to use. At the end of this chapter, we introduce you to an amazing search tool that can help you pick out any Office document, even if all you can remember is a word or phrase it contained.

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Last Update: November 17, 2020