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Managing Documents
Teachers and students can use Google Docs to collaborate, share, and consolidate work. You might imagine teachers creating and sharing lesson plans, working together on an agenda for meetings, and sharing and collecting homework without printing. Students will utilize Google Docs for group projects, peer reviews, and edits; working on projects remotely; and keeping a log of assignments and progress. You'll be tested on the configuration of Google Docs for teachers and students to accomplish all these activities.
Google Apps administrators will need to know how to teach teachers and students how to share assignments, create and access templates, and submit assignments for review. A workflow design of how students can create and submit work for peer review and teacher grading is an ideal method to organize projects in the classroom. Collaboration between teachers and students theoretically helps the learning process by engaging students through technology—something you'll be tested on in this exam.
Utilizing Spreadsheets
Google Docs is more than just word processing; Spreadsheets is the Google version of Microsoft Excel, and you'll need to be familiar with the basic concepts of the application. This means you'll need to know how to enter data, create and edit formulas, and analyze spreadsheet data. You might imagine the ways a teacher could use spreadsheets: grades, attendance, scoring, and even a database of classroom statistics. Students might use the spreadsheet for math assignments, organizing research data, and formatting tables of data.
Just like documents, users can share and publish Spreadsheets for collaboration, review, and in a website. You'll access and share these files in the same way you'll share documents through the sharing interface. Users can chat, leave comments, make changes if they have permissions, and update the Spreadsheet document. There are also notification rules that an owner can create to see whether someone has edited any area of the spreadsheet or just a portion of the spreadsheet. Notifications can also include when permissions have been changed to the document—something you might see on this exam.
Working with Presentations
Forgot the construction paper, it's all about creating and formatting presentations in this exam. Google Docs Presentations, like Microsoft PowerPoint, is used as a speaker's visual aid or as a standalone presentation to watch online. Teachers can use templates, publish how-to demonstrations, and create lessons in the software. Students will use the presentation software for class projects, group presentations, and even reports for written assignments.
If you've ever created a PowerPoint slideshow before, you'll have little trouble creating Presentations. You'll create and edit slides, add text and pictures, and even add videos from YouTube. The presentation can be shared and collaborated with other users just like Google Docs and Spreadsheets. When you're ready, you can publish the presentation to the world, to the school, or just to a specific group or user.
Creating Forms for Education
Google Docs has a great feature to allow teachers to create forms for surveys, quizzes, events, and other information for parents and students. Online forms help teachers quickly organize and tabulate results. Technically, Forms are part of Spreadsheets, but they're interactive and can be distributed via the web or email. You can include text boxes, checkboxes, drop-down lists, multiple choices, scales, and even paragraph boxes for long essay answers.
Once the form has been created, you'll notify the appropriate people to access the form through either a web address or as part of a web page. You can also define when you no longer want to accept responses to a form that you've shared with others (for example, a time limit on a homework assignment or exam).