- Working with Contacts and Schedules
- Adding Contacts to Address Book
- Creating Groups of Contacts
- Creating a Smart Group
- Exporting Contacts as vCards
- Importing a vCard into Address Book
- Mapping a Contacts Address
- Adding a To-Do in iCal
- Adding an Appointment in iCal
- Modifying an Event in iCal
- Switching Calendar Views in iCal
- Setting Up an Alarm in iCal
- Inviting Contacts to Events in iCal
- Putting Contacts, Bookmarks, and Calendars Online
- Searching Calendars in iCal
- Subscribing to an iCal Calendar
- Publishing an iCal Calendar
- Making Notes in Mail
- Turning an Email into a To-Do Item
- Syncing a PDA, an iPod, or a Phone with Your Mac
This chapter is from the book
This chapter is from the book
This chapter is from the book
Creating a Smart Group
You create smart groups in the Address Book, but your Mac maintains them. After you determine the criteria for a contact’s inclusion in a smart group, the Mac makes sure that the right contacts are sorted into that group at all times, even after you’ve changed contact information or added new contacts.
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Choose File, New Smart Group.
Type a name for the group.
Choose criteria for the group’s members.
Click + to add criteria.Note: Going Negative
Don’t forget that you can set most smart group criteria to negative values—meaning you can choose to include everyone in your Address Book who doesn’t match a particular criterion.
Click the box labeled Highlight group when updated to have Address Book highlight the group’s name when it contains new members.
Click OK to create the group.
Click the group’s name to see its members in the Name column.
Control-click the group’s name to email its members or export their contact data.
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Note: Setting Conditions
You’re not limited to just one criterion when creating a smart group. You can set as many conditions for inclusion as you like, and you can choose whether group members must satisfy all the conditions, or just some of them.
Note: What’s It Good For?
Use smart groups to track contacts’ birthdays, anniversaries, or other important dates; collect all contacts from a particular company into a single group; or look up which friends and family members live near your next vacation spot.