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Managing Files and Folders in Windows 7

Sep 10, 2009

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Copying and Moving Files and Folders

Sometimes you will need to move a file from one folder to another, or copy a file from one folder to another, leaving the file in the first location and placing a copy of it in the second. You can move or copy a file or folder using a variety of methods. If the file or folder and the location where you want to move it are visible in a window or on the desktop, you can simply drag the item from one location to the other. Moving a file or folder on the same disk relocates it whereas dragging it from one disk to another copies it so that it appears in both locations. When the destination folder or drive is not visible, you can use the Cut (to move), Copy, and Paste commands on the Edit menu to move or copy the items.

Copy a File or Folder

Open the drive or folder containing the file or folder you want to copy.
Select the files or folders you want to copy.
Click to view larger image
Click the Organize button on the toolbar, and then click Copy.
Display the destination folder where you want to copy the files or folder.
Click the Organize button on the toolbar, and then click Paste.

Did You Know?

You can arrange files and folders in an Explorer window by using Auto Arrange or Align to Grid. The Auto Arrange option keeps icons in a window organized so they don’t overlap each other, while the Align to Grid option aligns icons in a window according an invisible grid to keep them organized. To turn either of these options on, click the View menu in folder you want to modify, and then click Auto Arrange or Align to Grid. To display the menu bar, click Organize on the toolbar, point to Layout, and then click Menu Bar.

For Your Information: Sending Files and Folders

When you right-click most objects on the desktop or in Computer or Windows Explorer, the Send To command, located on the shortcut menu, lets you send, or move, a file or folder to a new location on your computer. For example, you can send a file or folder to a removable disk to make a quick backup copy of the file or folder, to a mail recipient as an electronic message, or to the desktop to create a shortcut. You can also use the Send To command to move a file or folder from one folder to another. To send a file or folder, right-click the file or folder you want to send, point to Send To on the shortcut menu, and then click the destination you want.

Move a File or Folder

Open the drive or folder containing the file or folder you want to move.
Select the files or folders you want to move.
Click to view larger image
Click the Organize button on the toolbar, and then click Cut.
Display the destination folder where you want to move the files or folder.
Click the Organize button on the toolbar, and then click Paste.

Copy or Move a File or Folder Using Drag and Drop

Open the drive or folder containing the file or folder you want to copy or move.
Select the files or folders you want to copy or move.
Click to view larger image
In the Navigation pane, point to a folder list to display the expand and collapse arrows.
Click the arrows to display the destination folder, and then click the destination folder.
Right-click the selected files or folders, drag to the destination folder, and then click Copy Here or Move Here.

Timesaver

To move the selected items, drag them to the destination folder. To copy the items, hold down the Ctrl key while you drag.

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