This chapter is from the book
This chapter is from the book
This chapter is from the book
Scheduling Recurring Transactions
The next level of convenience after having QuickBooks memorize a transaction for you is to have QuickBooks take care of executing the transaction, too. After you get the hang of this procedure, you can let QuickBooks do all your work! Seriously, it’s nice not to have to worry about paying the rent on time—ask for a friendly reminder or just let your program do your chores automatically. This example sets up your monthly rent or mortgage payment as a recurring transaction.
Open the transaction window. For this example, press Ctrl+W to open the Write Checks window.
Enter the name of the vendor or payee—in this case, your landlord or mortgage company.
Enter the amount of the payment.
Enter the account to which the payment will be charged.
Indicate whether this check is to be printed or whether the payment is to be made online.
Click Memorize (or press Ctrl+M) to memorize the transaction.
Select Automate Transaction Entry to have QuickBooks create the transactions for you.
Choose a frequency in the How Often field to indicate how often you want this transaction to occur.
Choose a date in the Next Date field for when this transaction will occur again.
If there is a fixed number of occurrences for this transaction—for example, 24 loan payments remaining—enter that in the Number Remaining field. Otherwise, leave this field blank.
In the Days in Advance to Enter field, choose when you want this transaction to be executed.
Click OK.
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Add a Memorized Transaction to Your Icon Bar
If you use the QuickBooks Icon Bar (displayed by selecting Icon Bar from the View menu), you might want to take advantage of this shortcut. When you want to use one of your memorized transactions, you’ll save yourself the step of opening the Memorized Transaction List and searching for your transaction. Instead, all you have to do is click a button, and the memorized transaction appears. Any form, check, or report can appear as a button on your Icon Bar when you follow these simple steps:
- Open the form, check the report you want to add to the Icon Bar.
- Click on View and select Add [“active window”] to Icon Bar. (Note: The Icon Bar must be displayed to execute this step. If the Icon Bar is not displayed, choose View, Icon Bar, and then you can complete this step.)
- In the Add Window to Icon Bar dialog box that appears, scroll through the list at the left to select an icon for this transaction. Click the icon you want to use.
- Enter a label for the transaction. This is the text that appears beneath the button on the Icon Bar.
- Enter a description for the transaction. This is the text that appears briefly when you pass your mouse over the button on the Icon Bar.
Click OK. The icon for your transaction becomes a permanent part of your Icon Bar.
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