PowerPoint 2013 Absolute Beginner's Guide

Description

• Copyright 2013
• Edition: 1st

• Book
• ISBN-10: 0-7897-5063-5
• ISBN-13: 978-0-7897-5063-1

Make the most of PowerPoint 2013–without becoming a technical expert!

This book is the fastest way to learn PowerPoint and use it to create dynamic, eye-catching presentations that you can deliver in person or on the Web. Even if you’ve never used PowerPoint before, you’ll learn how to do what you want, one incredibly clear and easy step at a time. PowerPoint has never, ever been this simple!

Who knew how simple PowerPoint® 2013 could be?

This is the easiest, most practical beginner’s guide to using Microsoft’s incredibly powerful new PowerPoint 2013 presentation software…simple, reliable instructions for doing everything you really want to do! Here’s a small sample of what you’ll learn:

• Quickly move from learning PowerPoint 2013 basics to creating and delivering polished, dynamic presentations
• Communicate data visually using pictures, shapes, charts, and SmartArt
• Design sophisticated presentations even faster with themes, variants, and custom layouts
• Enliven your presentations with animation, audio, and video, including online video from websites such as YouTube
• Collaborate on presentations using SkyDrive, Microsoft’s online file-sharing solution
• Create MP4 and Windows Media videos from your PowerPoint presentations
• Publish and deliver your presentations on the Web
• Create and edit PowerPoint presentations on the go, using the PowerPoint Web App
• Access your presentations from a tablet or smartphone
• Expand the power of PowerPoint with third-party tools
• And much more…

Patrice-Anne Rutledgeis a business technology author and consultant who specializes in teaching others to maximize the power of new technologies. Patrice has used–and has trained others to use–PowerPoint for many years, designing presentations for meetings, seminars, trade shows, and worldwide audiences. She is also the author of five previous books about PowerPoint for Pearson Education. She can be reached through her website at www.patricerutledge.com.

Category:             Microsoft Office

Covers:             PowerPoint 2013

User Level:            Beginning

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Sample Content

Online Sample Chapter

Working with SmartArt in PowerPoint 2013

Sample Pages

Download the sample pages (includes Chapter 11 and Index)

Table of Contents

Introduction ......................................................................................................................1

    Who This Book Is For ................................................................................................ 2

    How This Book Is Organized .................................................................................... 2

    Conventions Used in This Book ............................................................................... 3

I PowerPoint 2013 Basics

1 Introducing PowerPoint 2013................................................................................5

    Understanding What PowerPoint Can Do .............................................................. 6

    Exploring New PowerPoint 2013 Features ............................................................. 6

    Getting Started with PowerPoint ............................................................................. 7

        Exploring the Start Screen .................................................................................. 7

        Setting Up Your PowerPoint Account ................................................................ 8

        Using the Ribbon Tabs ......................................................................................10

        Using Backstage View ........................................................................................12

        Using Toolbars ....................................................................................................12

        Using Task Panes ................................................................................................13

        Understanding PowerPoint Views .....................................................................14

        Getting Help .......................................................................................................17

2 Creating a Basic Presentation .............................................................................19

    Understanding PowerPoint Presentations.............................................................20

        Understanding Themes......................................................................................20

        Understanding Templates .................................................................................21

        Understanding Slide Layouts ............................................................................21

    Creating a Presentation ..........................................................................................23

        Creating a Presentation with a Theme ............................................................24

        Creating a Presentation from an Online Template or Theme .......................26

        Creating a Presentation from Scratch ..............................................................27

    Adding Slides to Your Presentation .......................................................................28

    Adding Sections to Your Presentation ..................................................................29

        Collapsing and Expanding Sections .................................................................31

        Removing Sections .............................................................................................31

    Managing Presentations .........................................................................................31

        Exploring PowerPoint File Formats ..................................................................31

        Saving a Presentation to Your Computer ........................................................33

        Saving as a PDF or XPS Document ..................................................................35

        Changing to Another File Type ........................................................................38

        Opening a Presentation .....................................................................................39

        Renaming a Presentation ...................................................................................41

        Closing a Presentation .......................................................................................41

        Deleting a Presentation .....................................................................................41

II Editing and Formatting Presentations

3 Customizing Themes and Backgrounds .............................................................43

    Applying a New Theme to Your Presentation ......................................................44

    Applying Multiple Themes to a Single Presentation ...........................................45

    Applying a New Theme Variant .............................................................................46

    Formatting Presentation Backgrounds ..................................................................46

        Formatting Your Presentation’s Background ..................................................46

        Omitting Background Graphics ........................................................................47

        Resetting a Background ....................................................................................48

    Customizing Themes ...............................................................................................48

        Customizing Theme Color Schemes ................................................................48

        Customizing Theme Fonts .................................................................................51

        Customizing Theme Effects ...............................................................................53

        Working with Custom Themes ..........................................................................54

4 Working with Text .................................................................................................57

    Adding Text to a Placeholder ................................................................................58

    Using AutoFit ...........................................................................................................58

    Using Text Boxes .....................................................................................................59

        Inserting a Text Box ...........................................................................................59

        Moving and Resizing a Text Box ......................................................................60

        Formatting a Text Box .......................................................................................60

    Formatting Text .......................................................................................................61

        Enhancing Presentation Text ............................................................................62

        Using the Formatting Tools on the Home Tab ...............................................62

    Formatting Text with Options in the Font Dialog Box ........................................64

        Formatting Text with Options in the Paragraph Dialog Box .........................66

        Formatting Text with the Mini Toolbar ............................................................67

    Using Bullets ............................................................................................................67

        Changing the Bullet Style of Selected Text ....................................................68

        Applying Picture Bullets ....................................................................................69

        Applying Character Bullets ................................................................................70

    Using Numbered Lists .............................................................................................71

    Using WordArt .........................................................................................................72

        Inserting WordArt ...............................................................................................72

        Formatting WordArt ...........................................................................................73

    Proofing Your Text ...................................................................................................74

        Setting Spelling Check Options .......................................................................74

        Checking Your Spelling .....................................................................................75

    Looking Up a Synonym in the Thesaurus .............................................................77

5 Formatting and Organizing Objects, Slides, and Presentations ...................79

    Manipulating Objects ..............................................................................................80

        Cutting an Object ...............................................................................................80

        Copying an Object .............................................................................................80

        Pasting an Object ...............................................................................................80

        Moving and Resizing an Object........................................................................82

    Arranging Objects ...................................................................................................82

        Layering Objects ................................................................................................82

        Grouping Objects ...............................................................................................83

        Aligning Objects .................................................................................................84

        Rotating and Flipping Objects ..........................................................................85

        Using the Selection Pane...................................................................................86

    Working with Gridlines and Guides .......................................................................87

        Using Smart Guides ...........................................................................................88

        Using the Grid and Guides Dialog Box ...........................................................88

    Organizing Slides .....................................................................................................89

        Using Slide Sorter View .....................................................................................90

        Copying and Moving Slides from One Presentation to Another ..................91

        Deleting Slides ....................................................................................................92

        Changing Slide Size ...........................................................................................92

6 Working with Tables..............................................................................................95

    Understanding Tables .............................................................................................96

    Inserting a Table ......................................................................................................96

    Drawing Custom Tables ..........................................................................................98

    Inserting Excel Spreadsheets .................................................................................99

    Formatting Tables ..................................................................................................100

        Setting Table Style Options ............................................................................101

        Applying a Table Style .....................................................................................101

        Creating a Border .............................................................................................102

        Setting Table Fill Color ....................................................................................104

        Applying Table Effects .....................................................................................104

        Working with Columns and Rows ...................................................................105

        Merging and Splitting Cells ............................................................................105

        Specifying Other Layout Options ...................................................................106

        Adding Bulleted and Numbered Lists Within Tables ...................................107

    Deleting Tables and Table Contents ...................................................................107

7 Outlining Presentations ..................................................................................... 109

    Creating an Effective Presentation Outline ........................................................110

    Using Outline View ................................................................................................110

    Modifying Your Outline .........................................................................................111

        Promoting and Demoting Outline Points ......................................................113

        Moving Outline Points Up and Down ............................................................114

        Collapsing and Expanding Outline Points .....................................................114

        Showing Slide Formatting ...............................................................................115

    Inserting an Outline from Another Application ..................................................115

8 Reviewing Presentations ................................................................................... 119

    Understanding PowerPoint Reviewing Tools ......................................................120

    Working with Comments ......................................................................................120

        Adding Comments to Slides ...........................................................................121

        Reviewing Comments ......................................................................................122

        Editing and Replying to Comments ...............................................................122

        Deleting Comments .........................................................................................123

        Hiding Comments ............................................................................................124

    Comparing Presentations .....................................................................................124

        Working with the Revisions Pane ...................................................................125

        Viewing Revisions .............................................................................................127

        Accepting Changes ..........................................................................................127

        Rejecting Changes ...........................................................................................128

        Ending the Review ...........................................................................................128

III Working with Images, Illustrations, and Media

9 Working with Pictures ........................................................................................ 129

    Understanding PowerPoint Pictures ....................................................................130

    Inserting Pictures ...................................................................................................131

    Inserting Online Pictures .......................................................................................132

        Inserting Pictures from the Office.com Clip Art Collection .........................132

        Inserting Pictures from the Bing Image Search.............................................134

        Inserting Pictures from Your SkyDrive Account ............................................135

    Inserting Screenshots ............................................................................................136

    Creating a Presentation from a Photo Album ....................................................136

    Modifying Pictures .................................................................................................138

        Adjusting Pictures .............................................................................................139

        Applying Artistic Effects ..................................................................................141

        Compressing Pictures ......................................................................................141

        Changing to a Different Picture ......................................................................142

        Resetting a Picture ...........................................................................................142

        Working with Picture Styles .............................................................................142

        Arranging Pictures ............................................................................................145

        Cropping Pictures .............................................................................................145

        Modifying a Picture’s Height and Width .......................................................146

        Using the Format Picture Pane .......................................................................146

10 Working with Shapes ......................................................................................... 149

    Inserting Shapes ....................................................................................................150

        Inserting Lines and Arrows ..............................................................................152

        Inserting Rectangles and Ovals ......................................................................153

    Formatting Shapes Using the Drawing Tools – Format Tab .............................153

        Working with Shape Quick Styles ...................................................................154

        Specifying Shape Fill Color .............................................................................155

        Specifying Shape Outlines ..............................................................................160

        Applying Shape Effects ...................................................................................161

        Editing Shapes ..................................................................................................163

        Merging Shapes ...............................................................................................163

    Using the Format Shape Pane .............................................................................164

11 Working with SmartArt ...................................................................................... 169

    Understanding SmartArt Graphics .......................................................................170

    Inserting Smart Art Graphics ................................................................................172

    Modifying and Formatting SmartArt Graphics ...................................................173

        Using SmartArt Design Tools ..........................................................................174

        Formatting SmartArt Graphics ........................................................................178

12 Working with Charts........................................................................................... 181

    Understanding Charts ...........................................................................................182

        Understanding Chart Terminology .................................................................183

        Understanding Chart Types ............................................................................183

    Inserting Charts ......................................................................................................184

    Inserting a Chart from Excel .................................................................................187

    Modifying and Formatting Charts .......................................................................188

        Displaying, Hiding, and Modifying Chart Elements .....................................188

        Modifying Chart Design ..................................................................................190

        Formatting Charts ............................................................................................191

        Applying Chart Filters ......................................................................................192

        Saving Your Chart as a Template ...................................................................193

13 Working with Audio and Video ........................................................................ 195

    Understanding Audio and Video Formats ..........................................................196

    Inserting Audio Clips .............................................................................................196

        Inserting Online Audio .....................................................................................197

        Inserting Audio Clips from Your Computer ...................................................198

        Recording Audio Clips .....................................................................................199

        Deleting Audio Clips ........................................................................................200

    Inserting Video Clips .............................................................................................200

        Inserting Online Video .....................................................................................201

        Inserting a Video Clip from Your Computer .................................................203

        Deleting a Video Clip ......................................................................................204

    Formatting Audio and Video Clips ......................................................................204

        Adjusting Audio and Video Clips ...................................................................205

        Specifying a Video Poster Frame ...................................................................205

        Working with Audio and Video Styles ...........................................................205

        Arranging Audio and Video Clips ..................................................................206

        Resizing Audio and Video Clips .....................................................................207

    Specifying Audio and Video Playback Options .................................................207

        Playing a Clip ....................................................................................................208

        Adding a Bookmark .........................................................................................208

        Editing Audio and Video Clips .......................................................................208

        Specifying Audio and Video Options ............................................................210

    Compressing Media Files for Improved Performance .......................................210

    Creating Videos from PowerPoint Presentations ...............................................211

14 Working with Animation and Transitions ....................................................... 215

    Understanding Animation and Transitions ..........................................................216

    Setting Slide Transitions ........................................................................................216

    Applying Animation to Objects ...........................................................................218

    Customizing Animations on the Animation Pane ..............................................220

        Setting Additional Effects ................................................................................221

        Setting Timings .................................................................................................222

        Animating Charts ..............................................................................................224

        Animating Text .................................................................................................225

        Animating SmartArt Graphics .........................................................................225

        Animating Audio and Video Files ...................................................................226

        Viewing the Advanced Timeline .....................................................................226

    Managing Animations ...........................................................................................226

        Reordering Animations ....................................................................................227

        Modifying Animations ......................................................................................227

        Removing Animations ......................................................................................227

        Reusing Animations with the Animation Painter ...........................................227

IV Making Presentations

15 Presenting a Slide Show .................................................................................... 229

    Exploring the Slide Show Tab ..............................................................................230

    Setting Up a Show .................................................................................................230

    Rehearsing Timings ...............................................................................................233

        Using Timings ...................................................................................................234

    Deleting Timings ..............................................................................................234

    Recording Voice Narrations ..................................................................................234

        Rerecording Narrations ....................................................................................236

        Playing Narrations ............................................................................................236

        Deleting Narrations ..........................................................................................236

    Creating Custom Shows .......................................................................................236

    Viewing Your Show ................................................................................................238

        Navigating a Show Full Screen .......................................................................239

        Setting Pointer Options ...................................................................................243

        Using the Onscreen Pen to Mark Your Presentation ....................................244

    Presenting Online ..................................................................................................245

    Exploring Presenter View ......................................................................................247

    Packaging a Presentation onto a CD ..................................................................249

16 Creating and Printing Presentation Materials ............................................... 253

    Understanding PowerPoint Printing Options .....................................................254

    Printing PowerPoint Presentations .......................................................................255

        Preparing to Print .............................................................................................256

        Customizing Headers and Footers .................................................................259

        Previewing a PowerPoint Presentation ..........................................................260

        Printing Your Presentation ...............................................................................261

    Creating Handouts in Microsoft Word ................................................................262

17 Sharing Presentations ........................................................................................ 265

    Preparing Your Presentation for Sharing .............................................................266

        Protecting Your Presentation ..........................................................................266

        Inspecting Your Presentation ..........................................................................267

        Checking Your Presentation for Accessibility ................................................269

        Running the Compatibility Checker ...............................................................270

    Sharing Your Presentation with Others ...............................................................271

        Sharing Presentations with Others .................................................................271

        Sharing via a Link .............................................................................................273

        Sharing on Social Networks ............................................................................274

        Sharing via Email ..............................................................................................275

        Other Ways to Share Your PowerPoint Presentations ..................................276

V Maximizing the Power of PowerPoint

18 Working with Hyperlinks and Action Buttons ............................................... 279

    Working with Hyperlinks .......................................................................................280

    Inserting Hyperlinks ...............................................................................................280

        Inserting Hyperlinks to an External Website .................................................280

        Inserting Hyperlinks to Another Slide in Your Presentation ........................282

        Inserting Hyperlinks to Other Files .................................................................283

        Inserting a Hyperlink to an Email Address ....................................................284

        Creating Invisible Text Hyperlinks ..................................................................285

    Customizing Hyperlink ScreenTips ......................................................................286

    Modifying Hyperlinks ............................................................................................287

    Removing Hyperlinks ............................................................................................288

    Using Action Settings ............................................................................................288

    Using Action Buttons ............................................................................................290

    Testing Hyperlinks and Action Settings ..............................................................291

19 Customizing PowerPoint ................................................................................... 293

    Working with the Quick Access Toolbar .............................................................294

        Moving the Quick Access Toolbar .................................................................294

        Adding and Removing Quick Access Toolbar Commands .........................294

    Setting PowerPoint Options .................................................................................295

        Personalizing PowerPoint ................................................................................295

        Setting Proofing Options .................................................................................296

        Setting Save Options .......................................................................................301

        Setting Language Options ..............................................................................303

        Setting Advanced Options ..............................................................................304

        Customizing the Ribbon ..................................................................................305

        Customizing the Quick Access Toolbar .........................................................308

        Setting Add-In Options ...................................................................................310

        Setting Trust Center Options ..........................................................................310

    Setting Presentation Properties ...........................................................................310

    Working with Slide Masters ..................................................................................311

        Modifying the Slide Master .............................................................................311

        Adding a Slide Master .....................................................................................313

        Creating a Custom Layout ..............................................................................314

        Renaming a Slide Master or Layout ...............................................................315

        Duplicating a Slide Master or Layout .............................................................316

        Deleting a Slide Master or Layout ..................................................................316

        Preserving a Slide Master ................................................................................316

        Applying a Theme to a Slide Master .............................................................317

        Modifying the Handout and Notes Masters ..................................................317

20 Accessing PowerPoint on the Web and Mobile Devices ............................ 321

    Using SkyDrive .......................................................................................................322

        Getting Started with SkyDrive.........................................................................322

        Adding Files to SkyDrive .................................................................................324

        Creating a New Presentation in SkyDrive ......................................................324

    Using the Microsoft PowerPoint Web App .........................................................325

        Exploring the PowerPoint Web App ..............................................................326

        Editing Presentations in the PowerPoint Web App ......................................327

21 Extending PowerPoint with Third-Party Tools .............................................. 329

    Extending PowerPoint with Third-Party Software ..............................................330

        Camtasia Studio ...............................................................................................330

        Articulate Studio ...............................................................................................330

        Adobe Presenter ..............................................................................................331

    Getting Creative with Third-Party Templates, Backgrounds, and Clip Art ......331

    Enhancing Your PowerPoint Experience with External Hardware ....................332

        Impatica ShowMate ..........................................................................................332

        TurningPoint ......................................................................................................332

        Papershow .........................................................................................................333

        Laser Mouse ......................................................................................................333

    Integrating PowerPoint with Twitter ....................................................................333

        Poll Everywhere ................................................................................................333

        SAP PowerPoint Twitter Tools ........................................................................333

TOC, 9787089750631, 1/16/2013

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