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Enter Your Name as Author
Word 2002/2003 displays revision marks in up to ten unique colors for different reviewers. In theory, hovering your cursor over revisions or comments will display a box showing who made the change and when (see Figure 3).
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Figure 3 Let the cursor hover over revisions to see input data.
But for Word to tell everyone on the team which brilliant fix (and thus which color) is yours, you must identify yourself as the author. Sometimes you arrive on a job and the computer has already been set up with this information. Sometimes it hasn’t. Here’s how you attend to it.
- Choose Tools > Options and click the User Information tab in the Options dialog box.
- Type your name in the Name field and your initials in the Initials field (see Figure 4); then click OK.
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Figure 4 To specify author name, type it on the User Information tab.
Now, for all the documents you create, this name will appear as the author in the properties box. Choose File > Properties and click the Summary tab, as shown in Figure 5.
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Figure 5 The author name entered in User Information appears here in properties.
More to the point for our discussion, any time you turn on Track Changes and make an alteration to text, this is the name that will show up in the mouseover information box. The initials you typed will appear before your text in any comments you enter.