Sams Teach Yourself Microsoft Windows 2000 Professional in 10 Minutes

Sep 9, 2005

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Sending a Message

To send an email message to someone, you will need to know their address. A typical email address looks something like this:

jcalabria@example.com

The first part is the username (usually some abbreviation of the person's name), followed by @, and the name of that person's service provider. If you want to send a message to someone who uses an online service, such as America Online, CompuServe, or the Microsoft Network, the address will look something like these:

jdoe@aol.com
xxxxx.xxxx@compuserve.com (where each x represents a number)
jdoe@msn.com

Once you have the address of the person to whom you wish to send a message, follow these steps:

Click the New Mail icon on the toolbar. Or, if you'd like to select a stationary for your message, you can click the arrow next to the New Mail icon in the toolbar, and select the stationery you'd like to use. A New Message window appears. (See Figure 15.2.)

Figure 15.2 Creating an email message. Use a semicolon or a comma between addresses.
Enter the address of the recipient in the To field. To enter a second address, type ; first. Or you can click the Address Book icon next to the To field to add an address. This displays the Select Recipients dialog box, in which you can choose the recipient's name from a list, (assuming you added the recipient to the Address Book—you'll learn how to use the Address Book later in this lesson).
To send a copy of the message to someone, enter their address in the Cc (carbon copy) or Bcc (blind carbon copy) fields.
Add a topic for the message in the Subject field.
Type your message in the message field. This area of the screen is like a word processor. Your lines of text will wrap automatically when you reach the right margin. You only have to press Enter at the end of each paragraph.
If you like, use the Formatting toolbar to format your message text. For example, select some text and click the Bold button to make it bold . You can change the font, size, style, color, and alignment of text, among other things.

Caution
Forget Formatting? Recipients who do not use an HTML-compatible email program such as Outlook Express or Netscape Mail will not see your fancy stationary or any formatting (such as bold or underline) that you use. They will, however, still be able to read the text of your message just the same.
To send the message when you are done, click the Send button. If you wish to send the message later, open the File menu and select Send Later. The message is placed in your Outbox. If you would like to finish the message at a later time, open the File menu and select Save. The message is placed in your Drafts folder.

When you're ready to send messages saved to your Outbox, open the File menu and select Send. To complete any draft messagesyou may have created, click the Drafts folder in the Folder List, and double-click your message to open it. Make your changes and click Send .

If your message is improperly addressed, the message will be sent back to you.

Setting Priorities, Attaching Files, and Other Options

Prior to sending a message, you can do a number of things, including spell check, attaching files, inserting pictures, or sending hyperlinks. You can also set delivery options, such as the priority level. To perform any of these actions, follow these steps:

To spell check the message, open the Tools menu and select Spelling , or press F7. You can set up Outlook Express to spell check your mail automatically. Open the Tools menu and select Options . Click the Spelling tab and select the Always check spelling before sending option.
- To set a high priority for the message, click the Priority icon on the toolbar and selectHigh Priority .
- To attach a file, click the Attach File button in the toolbar (the paper clip). Select the file you want to attach; then click the Attach button. Outlook Express Mail adds the file, represented by an icon, to your message. Alternately, attach a file by choosing Insert, File from the menu and selecting your file.
- To insert a hyperlink, click the Insert menu and choose Hyperlink. Type the URL and click OK.
- To insert a graphic in your message, click the Insert Picture icon on the Formatting toolbar. Select the graphic you want to use, choose an alignment and border option, and add additional spacing around the image if you like. Then click OK to add the graphic to your message.

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