Microsoft Office Reference Guide

Mar 26, 2004

␡

⎙ Print

< Back Page 291 of 342 Next >

In the past we have covered various conferencing solutions that enable showing a presentation to audiences around the globe and also sharing applications.

Generally these involve buying licenses or subscriptions and having users download a program. We have covered Citrix Go To Meeting and Microsoft Live Meeting in this space.

Now, in most versions of Microsoft Vista (all but Basic), you get a good deal of this same technology without having to buy or download anything.

Meeting Space is part of the "People Near Me" initiative that Microsoft is promoting to make networking, mainly wireless but also through a LAN, easier for businesses and end users.

With Vista Meeting Space you can make any online meeting immediate visible to those in the immediate area (on a wireless network) or provide passwords for users to log in. You can also invite users to participate, again over an ad hoc network or through a LAN.

In a Meeting Space you can share or show a full screen PowerPoint presentation, or any other open application, so that participants can view it on their screen as you present.

You can also prepare a handout document in Microsoft Word and make that available to participants during and after the event.

You can continue to invite other participants to the meeting while it is in progress. When they open Meeting Space on their computers when they are connected to the network, the meeting will show up on their Meeting Space list of meetings. This is part of Microsoft's "People Near Me" (PNM) initiative.

According to Microsoft, "Developers can use the People Near Me APIs to create scenarios like the following:

Start a game with someone at the airport: During a layover at an airport terminal that supports wireless connectivity, you can advertise your interest in playing a popular computer game, discover others at the airports who are also interested in playing the game, and start a gaming session.

Advertise your interests at an industry conference, and discover those of others: When attending an industry conference that supports wireless connectivity, you can use a PNM-enabled chat client to advertise your specific interests within that industry or search for others that have your interests.

Use a collaboration application for file sharing or screen projection: Quickly and easily collaborate with other people in the conference room without entering computer names or Internet Protocol (IP) addresses.

People Near Me provides developers with four important services:

Discovery of people on the same subnet
Ability to invite people to start an application
Publication of objects (arbitrary data published by a person)
Contact management

For Meeting Space, all of these features are included and incorporated into an application that is like Live Meeting Light. Users don't need to do any more than log in to the meeting as long as you provide them with the password.

You begin Meeting Space from the Start Button of Vista; it's an installed program.

Figure 1282

You can see meetings in progress, click to join an existing meeting, or start a new one.

Figure 1283

There is nothing to download. Name the meeting, assign a password and click the right arrow to begin.

Figure 1284

During a meeting you can still invite others, use handouts, or share any open application.

There are three ways to invite someone:

You can select names in the "Invite people" dialog box. In a meeting, click Invite people. Select the check box beside the name of each person you want to invite, and then click Send invitations.

By sending an e-mail invitation. In a meeting, click Invite people. In the Invite people dialog box, click Invite others, and then click Send an invitation in e-mail.

By creating an invitation file. In a meeting, click Invite people. In the Invite people dialog box, click Invite others, click Create an invitation file, and save the file. Give the invitation file to the person you want to invite, either by making it available on a network share that the person can access, by e-mailing it, or by providing it on removable media, like a flash drive.

Figure 1285

This looks like an ordinary full screen PowerPoint presentation but in fact it is being shown in Meeting Space — see the top panel of the window. Anyone in the meeting on an ad hoc network can view it.

Figure 1286

The application does not need to be PowerPoint. For example an Excel user can show a pivot table, and instantly change the orientation of rows and columns.

While Meeting Space does not have all of the functionality and features of the other collaboration tools, such as Live Meeting, but it is a light version of a conference tool that you can use with other Microsoft Vista users. Meeting Space is available in Microsoft Windows Vista Premium, Business and Ultimate.

On the other hand, People Near Me itself may have all kinds of uses for the Office user of the future. In some ways it is also like having a small version of Communication Server available with other Vista users.

Future versions of Word, Excel and PowerPoint could, for example have the technology built in so that not only could presentations be viewed by people on the network, you could have the same file being shared for revision.

This would lead to an entirely new level of document review but at the same time it might limit the need for significant product offerings like SharePoint and Groove.

< Back Page 291 of 342 Next >

🔖 Save To Your Account

InformIT Promotional Mailings & Special Offers

I would like to receive exclusive offers and hear about products from InformIT and its family of brands. I can unsubscribe at any time.

Privacy Notice

Overview

Pearson Education, Inc., 221 River Street, Hoboken, New Jersey 07030, (Pearson) presents this site to provide information about products and services that can be purchased through this site.

This privacy notice provides an overview of our commitment to privacy and describes how we collect, protect, use and share personal information collected through this site. Please note that other Pearson websites and online products and services have their own separate privacy policies.

Collection and Use of Information

To conduct business and deliver products and services, Pearson collects and uses personal information in several ways in connection with this site, including:

Questions and Inquiries

For inquiries and questions, we collect the inquiry or question, together with name, contact details (email address, phone number and mailing address) and any other additional information voluntarily submitted to us through a Contact Us form or an email. We use this information to address the inquiry and respond to the question.

Online Store

For orders and purchases placed through our online store on this site, we collect order details, name, institution name and address (if applicable), email address, phone number, shipping and billing addresses, credit/debit card information, shipping options and any instructions. We use this information to complete transactions, fulfill orders, communicate with individuals placing orders or visiting the online store, and for related purposes.

Surveys

Pearson may offer opportunities to provide feedback or participate in surveys, including surveys evaluating Pearson products, services or sites. Participation is voluntary. Pearson collects information requested in the survey questions and uses the information to evaluate, support, maintain and improve products, services or sites, develop new products and services, conduct educational research and for other purposes specified in the survey.

Contests and Drawings

Occasionally, we may sponsor a contest or drawing. Participation is optional. Pearson collects name, contact information and other information specified on the entry form for the contest or drawing to conduct the contest or drawing. Pearson may collect additional personal information from the winners of a contest or drawing in order to award the prize and for tax reporting purposes, as required by law.

Newsletters

If you have elected to receive email newsletters or promotional mailings and special offers but want to unsubscribe, simply email information@informit.com.

Service Announcements

On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt-out of these communications, though they can deactivate their account information. However, these communications are not promotional in nature.

Customer Service

We communicate with users on a regular basis to provide requested services and in regard to issues relating to their account we reply via email or phone in accordance with the users' wishes when a user submits their information through our Contact Us form.

Other Collection and Use of Information

Application and System Logs

Pearson automatically collects log data to help ensure the delivery, availability and security of this site. Log data may include technical information about how a user or visitor connected to this site, such as browser type, type of computer/device, operating system, internet service provider and IP address. We use this information for support purposes and to monitor the health of the site, identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents and appropriately scale computing resources.

Web Analytics

Pearson may use third party web trend analytical services, including Google Analytics, to collect visitor information, such as IP addresses, browser types, referring pages, pages visited and time spent on a particular site. While these analytical services collect and report information on an anonymous basis, they may use cookies to gather web trend information. The information gathered may enable Pearson (but not the third party web trend services) to link information with application and system log data. Pearson uses this information for system administration and to identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents, appropriately scale computing resources and otherwise support and deliver this site and its services.

Cookies and Related Technologies

This site uses cookies and similar technologies to personalize content, measure traffic patterns, control security, track use and access of information on this site, and provide interest-based messages and advertising. Users can manage and block the use of cookies through their browser. Disabling or blocking certain cookies may limit the functionality of this site.

Do Not Track

This site currently does not respond to Do Not Track signals.

Security

Pearson uses appropriate physical, administrative and technical security measures to protect personal information from unauthorized access, use and disclosure.

Children

This site is not directed to children under the age of 13.

Marketing

Pearson may send or direct marketing communications to users, provided that

Pearson will not use personal information collected or processed as a K-12 school service provider for the purpose of directed or targeted advertising.
Such marketing is consistent with applicable law and Pearson's legal obligations.
Pearson will not knowingly direct or send marketing communications to an individual who has expressed a preference not to receive marketing.
Where required by applicable law, express or implied consent to marketing exists and has not been withdrawn.

Pearson may provide personal information to a third party service provider on a restricted basis to provide marketing solely on behalf of Pearson or an affiliate or customer for whom Pearson is a service provider. Marketing preferences may be changed at any time.

Correcting/Updating Personal Information

If a user's personally identifiable information changes (such as your postal address or email address), we provide a way to correct or update that user's personal data provided to us. This can be done on the Account page. If a user no longer desires our service and desires to delete his or her account, please contact us at customer-service@informit.com and we will process the deletion of a user's account.

Choice/Opt-out

Users can always make an informed choice as to whether they should proceed with certain services offered by InformIT. If you choose to remove yourself from our mailing list(s) simply visit the following page and uncheck any communication you no longer want to receive: www.informit.com/u.aspx.

Sale of Personal Information

Pearson does not rent or sell personal information in exchange for any payment of money.

While Pearson does not sell personal information, as defined in Nevada law, Nevada residents may email a request for no sale of their personal information to NevadaDesignatedRequest@pearson.com.

Supplemental Privacy Statement for California Residents

California residents should read our Supplemental privacy statement for California residents in conjunction with this Privacy Notice. The Supplemental privacy statement for California residents explains Pearson's commitment to comply with California law and applies to personal information of California residents collected in connection with this site and the Services.

Sharing and Disclosure

Pearson may disclose personal information, as follows:

As required by law.
With the consent of the individual (or their parent, if the individual is a minor)
In response to a subpoena, court order or legal process, to the extent permitted or required by law
To protect the security and safety of individuals, data, assets and systems, consistent with applicable law
In connection the sale, joint venture or other transfer of some or all of its company or assets, subject to the provisions of this Privacy Notice
To investigate or address actual or suspected fraud or other illegal activities
To exercise its legal rights, including enforcement of the Terms of Use for this site or another contract
To affiliated Pearson companies and other companies and organizations who perform work for Pearson and are obligated to protect the privacy of personal information consistent with this Privacy Notice
To a school, organization, company or government agency, where Pearson collects or processes the personal information in a school setting or on behalf of such organization, company or government agency.

Links

This web site contains links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects Personal Information. This privacy statement applies solely to information collected by this web site.

Requests and Contact

Please contact us about this Privacy Notice or if you have any requests or questions relating to the privacy of your personal information.

Changes to this Privacy Notice

We may revise this Privacy Notice through an updated posting. We will identify the effective date of the revision in the posting. Often, updates are made to provide greater clarity or to comply with changes in regulatory requirements. If the updates involve material changes to the collection, protection, use or disclosure of Personal Information, Pearson will provide notice of the change through a conspicuous notice on this site or other appropriate way. Continued use of the site after the effective date of a posted revision evidences acceptance. Please contact us if you have questions or concerns about the Privacy Notice or any objection to any revisions.

Last Update: November 17, 2020

Email Address