Microsoft Office Reference Guide

Mar 26, 2004

␡

⎙ Print

< Back Page 289 of 342 Next >

I originally covered SnagIt as a screen capture utility in an update several years ago in which I cleverly output the captured data as a comma delimited file to catalog backups in Excel.

Truthfully, for most of my screen capture needs, I have used the PrtScn key on my keyboard, and simply pasted the image into an image editor. I actually use Ulead PhotoImpact because I know the keystroke shortcuts.

Generally what I need to do is show the screens of Office applications and create callouts or highlights to show users where to click and what the results are. This is important for documentation, manuals and other help related activities.

But recently my help system work and documentation has gotten more complex, and I really wanted to find something that might enable me to capture screens automatically, in a format I wanted, and name them exactly, storing them in the folders where I was working.

The other problem I was running into was that I am using a dual monitor setup, and I always needed to crop the screenshots to focus on a single window or application.

More important, some publishers insisted on exact image sizes to fit some of their own batch conversion programs, and cropping manually resulted in unexpected results.

I decided to bite the bullet and open SnagIt’s manual and see whether I could come up with a way to quickly and easily cut down my image editing time for creating screens of Office programs.

For example, using the PrtScn command, here is what I get when I capture my screens now with dual monitor.

Figure 4

To make it work for a booklet, PDF, web page or whatever, I would need to crop it manually. More important for a professional submission I would have to get it exactly right at 1024 x 768.

With the latest version of SnagIt (8.2) I can set up various capture profiles, each set to work with a hot key combination, or a simple Function Key like F7 or F8.

Figure 5

If I click on one of my new profiles, and select properties for Fixed Region, I can establish a screen resolution and tell SnagIt to use the upper left hand corner of the screen at 0,0 pixels for the screen grab.

Figure 6

This automatically gives me the correct screen dimensions for any publisher’s or help desk’s batch conversion program, and also crops the image perfectly eliminating my second monitor.

What I have also learned to love is digging into the profiles to make them save exactly the file name, file type and do it to the folder I determine.

Figure 7

If I am writing a particularly long section or chapter of documentation or help, I don’t want to go into my image editor futz around naming files. If I mess up, I can go back into my profile and change the start number for my images, and I can set the prefix to just about any naming convention I want or need to use.

When I have altered my profile and hit Apply the profile icon turns yellow. When I Save the profile I can create a new one or override the previous one, and my hot key is set to go.

I also like to have another profile that captures to the clipboard, so that I can edit the image if I like. By having a second profile for the clipboard, I can set it to also capture the mouse, so that I have that option handy as well.

Generally the program is very good at grabbing exactly what is on the screen, even if you need to show how the mouse morphs into another kind of pointer.

SnagIt has its own cropping and notation tools, or I can use an image editor or even PowerPoint for callouts and highlights.

Figure 8

What is very cool is that I can export my SnagIt profiles to a file and import them into another SnagIt installation and basically be up and running in minutes.

Since I never expected much from an image grabbing tool I have done what most Office users do with Word, PowerPoint or Excel, just scratched the surface of the program.

But now that I have managed to fine tune the profiles, I can see that there are lots of other possibilities.

SnagIt also has a nice batch converter like any good image editor.

It has a cataloging tool for keeping track of libraries of images as well.

While most of the time I need to write my documentation in Word and reference my screen grabs, if I needed to import the images directly into Word or PowerPoint, for example, I can use SnagIt’s Accessories to do exactly that.

Then I could use the new publish as PDF feature to quickly create a PDF booklet of my help file, with the pictures inside the published document.

SnagIt has loads of pre-set profiles that you can modify for your own use. If you ever need to capture what is visible on your computer screen and quickly put it into a format and location where you can locate it, reference it, and work with it seamlessly, you should investigate SnagIt.

And by the way, it does work on Vista. You can try it for 30 days for free, or purchase a single user license for as little as $39.95.

If you ever need to document what you do in Office apps or any other program, for yourself or for helping others, this program is worth a long look.

< Back Page 289 of 342 Next >

🔖 Save To Your Account

InformIT Promotional Mailings & Special Offers

I would like to receive exclusive offers and hear about products from InformIT and its family of brands. I can unsubscribe at any time.

Privacy Notice

Overview

Pearson Education, Inc., 221 River Street, Hoboken, New Jersey 07030, (Pearson) presents this site to provide information about products and services that can be purchased through this site.

This privacy notice provides an overview of our commitment to privacy and describes how we collect, protect, use and share personal information collected through this site. Please note that other Pearson websites and online products and services have their own separate privacy policies.

Collection and Use of Information

To conduct business and deliver products and services, Pearson collects and uses personal information in several ways in connection with this site, including:

Questions and Inquiries

For inquiries and questions, we collect the inquiry or question, together with name, contact details (email address, phone number and mailing address) and any other additional information voluntarily submitted to us through a Contact Us form or an email. We use this information to address the inquiry and respond to the question.

Online Store

For orders and purchases placed through our online store on this site, we collect order details, name, institution name and address (if applicable), email address, phone number, shipping and billing addresses, credit/debit card information, shipping options and any instructions. We use this information to complete transactions, fulfill orders, communicate with individuals placing orders or visiting the online store, and for related purposes.

Surveys

Pearson may offer opportunities to provide feedback or participate in surveys, including surveys evaluating Pearson products, services or sites. Participation is voluntary. Pearson collects information requested in the survey questions and uses the information to evaluate, support, maintain and improve products, services or sites, develop new products and services, conduct educational research and for other purposes specified in the survey.

Contests and Drawings

Occasionally, we may sponsor a contest or drawing. Participation is optional. Pearson collects name, contact information and other information specified on the entry form for the contest or drawing to conduct the contest or drawing. Pearson may collect additional personal information from the winners of a contest or drawing in order to award the prize and for tax reporting purposes, as required by law.

Newsletters

If you have elected to receive email newsletters or promotional mailings and special offers but want to unsubscribe, simply email information@informit.com.

Service Announcements

On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt-out of these communications, though they can deactivate their account information. However, these communications are not promotional in nature.

Customer Service

We communicate with users on a regular basis to provide requested services and in regard to issues relating to their account we reply via email or phone in accordance with the users' wishes when a user submits their information through our Contact Us form.

Other Collection and Use of Information

Application and System Logs

Pearson automatically collects log data to help ensure the delivery, availability and security of this site. Log data may include technical information about how a user or visitor connected to this site, such as browser type, type of computer/device, operating system, internet service provider and IP address. We use this information for support purposes and to monitor the health of the site, identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents and appropriately scale computing resources.

Web Analytics

Pearson may use third party web trend analytical services, including Google Analytics, to collect visitor information, such as IP addresses, browser types, referring pages, pages visited and time spent on a particular site. While these analytical services collect and report information on an anonymous basis, they may use cookies to gather web trend information. The information gathered may enable Pearson (but not the third party web trend services) to link information with application and system log data. Pearson uses this information for system administration and to identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents, appropriately scale computing resources and otherwise support and deliver this site and its services.

Cookies and Related Technologies

This site uses cookies and similar technologies to personalize content, measure traffic patterns, control security, track use and access of information on this site, and provide interest-based messages and advertising. Users can manage and block the use of cookies through their browser. Disabling or blocking certain cookies may limit the functionality of this site.

Do Not Track

This site currently does not respond to Do Not Track signals.

Security

Pearson uses appropriate physical, administrative and technical security measures to protect personal information from unauthorized access, use and disclosure.

Children

This site is not directed to children under the age of 13.

Marketing

Pearson may send or direct marketing communications to users, provided that

Pearson will not use personal information collected or processed as a K-12 school service provider for the purpose of directed or targeted advertising.
Such marketing is consistent with applicable law and Pearson's legal obligations.
Pearson will not knowingly direct or send marketing communications to an individual who has expressed a preference not to receive marketing.
Where required by applicable law, express or implied consent to marketing exists and has not been withdrawn.

Pearson may provide personal information to a third party service provider on a restricted basis to provide marketing solely on behalf of Pearson or an affiliate or customer for whom Pearson is a service provider. Marketing preferences may be changed at any time.

Correcting/Updating Personal Information

If a user's personally identifiable information changes (such as your postal address or email address), we provide a way to correct or update that user's personal data provided to us. This can be done on the Account page. If a user no longer desires our service and desires to delete his or her account, please contact us at customer-service@informit.com and we will process the deletion of a user's account.

Choice/Opt-out

Users can always make an informed choice as to whether they should proceed with certain services offered by InformIT. If you choose to remove yourself from our mailing list(s) simply visit the following page and uncheck any communication you no longer want to receive: www.informit.com/u.aspx.

Sale of Personal Information

Pearson does not rent or sell personal information in exchange for any payment of money.

While Pearson does not sell personal information, as defined in Nevada law, Nevada residents may email a request for no sale of their personal information to NevadaDesignatedRequest@pearson.com.

Supplemental Privacy Statement for California Residents

California residents should read our Supplemental privacy statement for California residents in conjunction with this Privacy Notice. The Supplemental privacy statement for California residents explains Pearson's commitment to comply with California law and applies to personal information of California residents collected in connection with this site and the Services.

Sharing and Disclosure

Pearson may disclose personal information, as follows:

As required by law.
With the consent of the individual (or their parent, if the individual is a minor)
In response to a subpoena, court order or legal process, to the extent permitted or required by law
To protect the security and safety of individuals, data, assets and systems, consistent with applicable law
In connection the sale, joint venture or other transfer of some or all of its company or assets, subject to the provisions of this Privacy Notice
To investigate or address actual or suspected fraud or other illegal activities
To exercise its legal rights, including enforcement of the Terms of Use for this site or another contract
To affiliated Pearson companies and other companies and organizations who perform work for Pearson and are obligated to protect the privacy of personal information consistent with this Privacy Notice
To a school, organization, company or government agency, where Pearson collects or processes the personal information in a school setting or on behalf of such organization, company or government agency.

Links

This web site contains links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects Personal Information. This privacy statement applies solely to information collected by this web site.

Requests and Contact

Please contact us about this Privacy Notice or if you have any requests or questions relating to the privacy of your personal information.

Changes to this Privacy Notice

We may revise this Privacy Notice through an updated posting. We will identify the effective date of the revision in the posting. Often, updates are made to provide greater clarity or to comply with changes in regulatory requirements. If the updates involve material changes to the collection, protection, use or disclosure of Personal Information, Pearson will provide notice of the change through a conspicuous notice on this site or other appropriate way. Continued use of the site after the effective date of a posted revision evidences acceptance. Please contact us if you have questions or concerns about the Privacy Notice or any objection to any revisions.

Last Update: November 17, 2020

Email Address