Microsoft Office Reference Guide

Mar 26, 2004

␡

⎙ Print

< Back Page 182 of 342 Next >

One of the most difficult aspects of PowerPoint is how to use it for good rather than evil.

In an update a while ago called "What the Heck Do I Say," I covered several significant resources that can make your PowerPoint more user-friendly.

Cliff Atkinson's book Beyond Bullet Points is a great start in terms of conceptualizing your message and making it meaningful as well as eliminating the mind numbing sameness of many presentations.

But in many cases PowerPoint presenters have significant information to impart that involves facts, numbers and data. To that end I highlighted Gene Zelazny's work "Say It With Charts!" and his more recent "Say It With Presentations!" Gene's work is highly regarded as a result of decades of experience as a management consultant and his focus on how to make visuals work to your advantage.

Recently he put me in touch with a colleague, Kathy Villela, who has devoted an entire site to this endeavor.

PowerFrameworks is a boon for every non-designer who wants to use PowerPoint or similar programs effectively — and who has the verbal and intellectual skills but not the creative capacity to make visuals that really work.

The currency in trade here is creativity and visual analogies and metaphors that are professionally crafted and easily adapted to a wide spectrum of potential messages.

This sets PowerFrameworks apart from the plethora of clip art sites, stock image sites and other plug ins and add-ons that may provide decent graphics but you need to figure out how to use them.

The thinking behind PowerFrameworks comes through in many places, perhaps most notably in the site's emphasis on best practices. In addition to the actual material for download, there are articles on how to implement the components for maximum effect. The graphics here are not created to dazzle or just to attract attention; each Framework or Series tells a story.

Not surprisingly the site's discussion of charts highlights many of Zelazny's concepts for visual effectiveness.

In addition, the FAQs are extensive and extremely supportive in terms of implementing the various designs.

So what are Frameworks?

A typical example is the Hierarchy sample from the Relationships category.

Figure 1138

Frameworks are individual diagrams that can be modified either as components (EMP of PNG file formats) or brought in directly as PowerPoint files that can be revised.

Notice that you are not left with just a thumbnail and brief description; PowerFrameworks gives you a fairly intensive overview of the circumstances and use of the specific diagram.

When it is brought into PowerPoint, it generally has a blank background (some do come with applied templates as well) which you can modify to your own purposes. Note: giving the elements a fill color is a necessary precursor to making them malleable.

Even this simple example shows that the shapes are created by professional designers — with nice features and shadows.

Figure 1139

For the really lazy users you can also downloaded fully animated examples of various "series," which can be individual or sets of slides that tell a complete story.

Figure 1140

In this example the blocks build horizontally and if you've read our series on advanced animation you can easily go into Custom Animation and deconstruct or alter the sequences.

The site costs $249 for a one year subscription. It is very nicely searchable by breaking up the diagrams into a number of categories.

Figure 1141

One byproduct of even investigating this site is that as a PowerPoint users you will begin to condition yourself in terms of using visual metaphors and analogies for complicated concepts.

Some of the designs are specifically geared to avoiding bullets, or at least making them more palatable. This one has plenty of space for text, but also image placeholders to help you illustrate your points.

Figure 1142

Of particular interest is the What's New area which spotlights a complete concept each month and is generally animated for maximum effect. This month the design is four cogs or gears that not only mesh together in a tightly defined process (or sets of processes) but are already nicely animated to appear and spin in unison.

Figure 1143

If you're a non-designer you will find the completed diagrams a tremendous time saver in applying them to your own work. Adding the animation alone to the cogs would be a few hours' work, and making them look professional with shading and highlights would take me an eternity.

If you have the skills of a professional computer graphics designer, the site will help you come up with your own concepts, and you will have more ammunition with which to continue your own work. In addition, you'll be able to use the starker Frameworks and craft them to your own specifications.

If you use PowerPoint I encourage you to at least visit the PowerFrameworks site and see how design professionals can make visuals that convey significant information — and not the deadly stultifying bullets that have given PowerPoint a bad rap.

< Back Page 182 of 342 Next >

🔖 Save To Your Account

InformIT Promotional Mailings & Special Offers

I would like to receive exclusive offers and hear about products from InformIT and its family of brands. I can unsubscribe at any time.

Privacy Notice

Overview

Pearson Education, Inc., 221 River Street, Hoboken, New Jersey 07030, (Pearson) presents this site to provide information about products and services that can be purchased through this site.

This privacy notice provides an overview of our commitment to privacy and describes how we collect, protect, use and share personal information collected through this site. Please note that other Pearson websites and online products and services have their own separate privacy policies.

Collection and Use of Information

To conduct business and deliver products and services, Pearson collects and uses personal information in several ways in connection with this site, including:

Questions and Inquiries

For inquiries and questions, we collect the inquiry or question, together with name, contact details (email address, phone number and mailing address) and any other additional information voluntarily submitted to us through a Contact Us form or an email. We use this information to address the inquiry and respond to the question.

Online Store

For orders and purchases placed through our online store on this site, we collect order details, name, institution name and address (if applicable), email address, phone number, shipping and billing addresses, credit/debit card information, shipping options and any instructions. We use this information to complete transactions, fulfill orders, communicate with individuals placing orders or visiting the online store, and for related purposes.

Surveys

Pearson may offer opportunities to provide feedback or participate in surveys, including surveys evaluating Pearson products, services or sites. Participation is voluntary. Pearson collects information requested in the survey questions and uses the information to evaluate, support, maintain and improve products, services or sites, develop new products and services, conduct educational research and for other purposes specified in the survey.

Contests and Drawings

Occasionally, we may sponsor a contest or drawing. Participation is optional. Pearson collects name, contact information and other information specified on the entry form for the contest or drawing to conduct the contest or drawing. Pearson may collect additional personal information from the winners of a contest or drawing in order to award the prize and for tax reporting purposes, as required by law.

Newsletters

If you have elected to receive email newsletters or promotional mailings and special offers but want to unsubscribe, simply email information@informit.com.

Service Announcements

On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt-out of these communications, though they can deactivate their account information. However, these communications are not promotional in nature.

Customer Service

We communicate with users on a regular basis to provide requested services and in regard to issues relating to their account we reply via email or phone in accordance with the users' wishes when a user submits their information through our Contact Us form.

Other Collection and Use of Information

Application and System Logs

Pearson automatically collects log data to help ensure the delivery, availability and security of this site. Log data may include technical information about how a user or visitor connected to this site, such as browser type, type of computer/device, operating system, internet service provider and IP address. We use this information for support purposes and to monitor the health of the site, identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents and appropriately scale computing resources.

Web Analytics

Pearson may use third party web trend analytical services, including Google Analytics, to collect visitor information, such as IP addresses, browser types, referring pages, pages visited and time spent on a particular site. While these analytical services collect and report information on an anonymous basis, they may use cookies to gather web trend information. The information gathered may enable Pearson (but not the third party web trend services) to link information with application and system log data. Pearson uses this information for system administration and to identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents, appropriately scale computing resources and otherwise support and deliver this site and its services.

Cookies and Related Technologies

This site uses cookies and similar technologies to personalize content, measure traffic patterns, control security, track use and access of information on this site, and provide interest-based messages and advertising. Users can manage and block the use of cookies through their browser. Disabling or blocking certain cookies may limit the functionality of this site.

Do Not Track

This site currently does not respond to Do Not Track signals.

Security

Pearson uses appropriate physical, administrative and technical security measures to protect personal information from unauthorized access, use and disclosure.

Children

This site is not directed to children under the age of 13.

Marketing

Pearson may send or direct marketing communications to users, provided that

Pearson will not use personal information collected or processed as a K-12 school service provider for the purpose of directed or targeted advertising.
Such marketing is consistent with applicable law and Pearson's legal obligations.
Pearson will not knowingly direct or send marketing communications to an individual who has expressed a preference not to receive marketing.
Where required by applicable law, express or implied consent to marketing exists and has not been withdrawn.

Pearson may provide personal information to a third party service provider on a restricted basis to provide marketing solely on behalf of Pearson or an affiliate or customer for whom Pearson is a service provider. Marketing preferences may be changed at any time.

Correcting/Updating Personal Information

If a user's personally identifiable information changes (such as your postal address or email address), we provide a way to correct or update that user's personal data provided to us. This can be done on the Account page. If a user no longer desires our service and desires to delete his or her account, please contact us at customer-service@informit.com and we will process the deletion of a user's account.

Choice/Opt-out

Users can always make an informed choice as to whether they should proceed with certain services offered by InformIT. If you choose to remove yourself from our mailing list(s) simply visit the following page and uncheck any communication you no longer want to receive: www.informit.com/u.aspx.

Sale of Personal Information

Pearson does not rent or sell personal information in exchange for any payment of money.

While Pearson does not sell personal information, as defined in Nevada law, Nevada residents may email a request for no sale of their personal information to NevadaDesignatedRequest@pearson.com.

Supplemental Privacy Statement for California Residents

California residents should read our Supplemental privacy statement for California residents in conjunction with this Privacy Notice. The Supplemental privacy statement for California residents explains Pearson's commitment to comply with California law and applies to personal information of California residents collected in connection with this site and the Services.

Sharing and Disclosure

Pearson may disclose personal information, as follows:

As required by law.
With the consent of the individual (or their parent, if the individual is a minor)
In response to a subpoena, court order or legal process, to the extent permitted or required by law
To protect the security and safety of individuals, data, assets and systems, consistent with applicable law
In connection the sale, joint venture or other transfer of some or all of its company or assets, subject to the provisions of this Privacy Notice
To investigate or address actual or suspected fraud or other illegal activities
To exercise its legal rights, including enforcement of the Terms of Use for this site or another contract
To affiliated Pearson companies and other companies and organizations who perform work for Pearson and are obligated to protect the privacy of personal information consistent with this Privacy Notice
To a school, organization, company or government agency, where Pearson collects or processes the personal information in a school setting or on behalf of such organization, company or government agency.

Links

This web site contains links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects Personal Information. This privacy statement applies solely to information collected by this web site.

Requests and Contact

Please contact us about this Privacy Notice or if you have any requests or questions relating to the privacy of your personal information.

Changes to this Privacy Notice

We may revise this Privacy Notice through an updated posting. We will identify the effective date of the revision in the posting. Often, updates are made to provide greater clarity or to comply with changes in regulatory requirements. If the updates involve material changes to the collection, protection, use or disclosure of Personal Information, Pearson will provide notice of the change through a conspicuous notice on this site or other appropriate way. Continued use of the site after the effective date of a posted revision evidences acceptance. Please contact us if you have questions or concerns about the Privacy Notice or any objection to any revisions.

Last Update: November 17, 2020

Email Address