Microsoft Office Reference Guide

Mar 26, 2004

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In the not too distant past, I wrote about capturing video for use in PowerPoint presentations. That piece described some choices of capture and editing programs, including Windows MovieMaker 2.0, Adobe Premiere (or Premiere Elements), and Ulead Media Studio.

One of the issues that you run into with video is keeping track of your files, and what they're about. Since I've already gotten to like OneNote as an organizing tool for other documents and ideas, I thought I would put its video capture and logging abilities to the test.

The video presumably will be linked to whatever page or section you start from or create. You could create a Video section but I decided to play in my Meetings section, on a new page called, not surprisingly, "Video."

Right under the Tools Menu in OneNote, you will find an Audio and Video recording option, and you can immediately select Record Video.

Figure 734

Using a video capture device (DV camcorder or Webcam) properly configured, with any luck, the Video Recording toolbar will open, along with a preview window, and you will be recording LIVE!

Figure 735

Make sure your microphone is ready as well, begin speaking into it, and watch the timer. Then push Stop to stop recording.

Notice that what you recorded is a OneNote text block with the recording time already set for you. You can add to this note (for logging purposes) something helpful, like "Introductory video."

Then you can continue to press the record button to record more segments. To play back a segment, highlight or select the text block that represents it, and press the play button. The segment plays back from the beginning.

Figure 736

Very little could be simpler, on the surface. But having done some video work in the past, I wanted to play around a bit more, and I discovered some important aspects and tricks.

First, where are the files themselves located? As you may know, video files are large. If you wanted to access these recorded clips (to put into PowerPoint or edit for another purpose) you'd have to know where to find them.

If you guessed they're in your My Videos folder, you'd be wrong. Since you used OneNote, they're actually in the default OneNote folder under My Notebook in My Documents. Also, if you move them from there, the links from OneNote won't work anymore, so be careful.

Figure 737

What about configuring your video capture device? Under the Tools Menu in OneNote, you will find an Audio and Video Setting options.

I tried several scenarios with different results. My standard USB video device with my standard microphone setting worked right off the bat with no problem.

Figure 738

But what if you have a DV camcorder and a Firewire connection? I tried that too, with varying results. The program quickly found my video feed the first time, but I had tremendous feedback on my microphone.

That's because the camcorder has a microphone and my computer mic was also enabled. I muted the computer mic and tried to enable the DV camcorder for audio and video capture. Bad idea!

It froze and crashed twice. It was not until I muted the on-board microphone - but kept it selected in the OneNote video settings - that things worked okay.

I was able to select my DV camcorder for video and my default (computer) microphone for audio. The capture and playback now worked fine, although to hear the playback I obviously needed to un-mute my computer audio.

With this setup, or USB video and the computer microphone, I could capture and make notes about one segment after another, have them linked to files in the My Notebook folder, and play them back from within OneNote. Very cool.

But this was "live" video capture. What about logging other types of video?

I opened a folder with other video files and tried to drag one into my OneNote page. What I got was a very useful dialog box: I was asked whether to link or embed the video.

Linking creates a hyperlink to the video, and that's what I did. Embedding would create a giant and potentially unwieldy and redundant My Notebook folder, but in some scenarios (for backup of video) it might be preferable.

Figure 739

What this showed me is that if I wanted to log a series of captured clips, OneNote would also be a great way to keep hyperlinks to play them back, and also remind me where they're stored on my computer. This would make working with a set of video files for a PowerPoint presentation or a DVD project a lot easier.

This is a better solution if you need high quality video files and want to edit them later; using the OneNote capture device is obviously more limited than the more sophisticated capture and editing tools mentioned above.

So whether you're going to capture and log quick and dirty video files or keep track of ones you've captured and already edited elsewhere, OneNote's organizing features can be a big help.

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