- The True Costs of Paper
- Technology Cost of Managing Data
- Calculating Your Own Paper Cost
- Automated Paper Calculators
Calculating Your Own Paper Cost
Using a form like the following, a company can calculate its own annual cost of paper expenses.
Type of Cost |
How to Configure |
Total Estimated Annual Paper Cost |
Paper |
Monthly paper cost multiplied by 12 months |
|
Onsite file storage (filing cabinets) |
Number of filing cabinets multiplied by 15.7 square feet, multiplied by the cost per square foot of space |
|
Onsite file storage (bankers boxes) |
Number of shelving units (with bankers boxes), multiplied by the square footage used, multiplied by the cost of rental space per square foot |
|
Offsite file storage |
Monthly cost of offsite storage multiplied by 12 months |
|
Printer/copy machines |
Annual printer/copy machine rental cost plus annual printer/copy machine maintenance cost |
|
Printer/copier toners |
Printer/copier/fax toners purchased (for the year) |
|
Filing and office supplies |
Cost of filing supplies such as file folders, hanging files, tabs, labels, binders, and so on (for the year) |
|
Employee time |
Approximate number of hours per office worker managing paper multiplied by the number of office workers, multiplied by the average hourly wage, multiplied by the number of workdays in the year |
|
|
TOTAL COST |
|