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Summary Checklist
Here's a review of the key points that we've covered in this article:
Study your presentation needs to figure out which rooms to equip with built-in AV gear. Plan for presentations in all available formats, such as VHS tapes, DVD, PC, and Internet-based presentations. Prepare for connectivity with each type.
What types of presentations will you need to handle? Our needs are in-house training, client/vendor presentations, and offsite meetings. Plan your equipment purchases around the types of presentations your company is most likely to make. Chances are, your needs are similar to ours.
Check out projectors, screens, AV switching gear, sound systems, telecommunications gear, and videoconferencing equipment in person. Talk to multiple vendors. Read lots of literature and check references. Once you know what you want, select the vendor that offers you the best value and service in your price range.
Teleconferencing is easy. Videoconferencing is harder, but it's the direction of the future. The biggest challenge is knowing who you're going to videoconference with, and making sure that you have compatible equipment and communications lines.
I wish you the best of luck in configuring your office for professional audiovisual presentations. The last article in this series will sum up what we've learned from all of these IT relocation strategies.